Board management software can aid organizations streamline the process of managing board meetings and other documents, and also allow board members to collaborate and communicate more efficiently. It’s also a safer alternative to email when sharing sensitive information. However, not every board management software is equally, and it’s essential to consider your particular organization’s needs when selecting a solution.
Many people think that board portals are only for boards of directors. However, they can also be modified to meet the needs of governance of committees and working groups. Choose a provider that offers group training and assistance to help you spread the benefits of your boardroom technology to other groups within your company.
For effective meetings, search for a portal that integrates meeting management tools such as calendars that combine scheduling features and electronic signature capabilities. This makes it easier to monitor, audit, and manage. A solid document storage system that automatically uploads agendas and minutes to a central repository that offers ample space to store additional documents for reference to the corporate is an important feature. Look for annotation tools that allow team members to easily highlight, share, and comment on documents offline or online to improve collaboration and understanding.
A centralized hub for all communications, documents, and tasks makes it easier to manage everything you need to have a successful meeting. You’ll be updated by having access to meeting materials, emails that are sent by your fellow directors, organizational policies, and assignments through your tablet, computer or smartphone.
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